Tips when submitting your request:
- Requests for rooms must be made at least four days before your event and you can request reservations six months in advance.
- If you see a fee and don’t think your event should have one, please continue with your request as staff will make adjustments in the next step in the process.
- Room rentals before and after library hours (Mon – Thurs 9 am – 8 pm, Fri & Sat 9 am – 5 pm, Sun 1 pm – 5 pm) have a fee that will be assessed after your reservation is made.
- All rentals must be vacated and cleaned 15 minutes before the library closes unless you have an approved after hours reservation.
Meeting Rooms
Meeting Rooms 101, 201 and 301
Meeting Rooms are located on each floor (Room 101 is on the 1st floor, Room 201 is on the 2nd floor, Room 301 is on the 3rd floor). These medium-sized rooms are best utilized for events such as small classes, medium-sized business meetings or community gatherings between 1 – 16 people. These rooms also work well for meetings that require more privacy.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- One 70 inch TV with HDMI and VGA cables
- 20 chairs on wheels (Note: 16 chairs fit nicely at the tables; for more than 20 attendees the Community Room is suggested)
- Eight tables measuring 3 feet by 5 feet
- Counter with a small sink
- Large whiteboard wall with whiteboard markers
- Large windows with blinds
- The room measures 18 ½ feet by 23 ½ feet (Note: Room 301 is slightly smaller, measuring 18 ½ feet by 22 feet)
- A Conference Phone (please request prior to event)
- Free Wi-Fi
Conference Rooms
North & South Conference Rooms
Conference Rooms are located on the 2nd floor of the Library. The North Conference Room is available outside of library hours, but the South Conference Room is not. These smaller rooms are narrow with a long table and are best utilized for smaller meetings of 1 to 8 people. This room is great for the individual who needs to attend a meeting online or is looking for a more budget-friendly option for a private meeting.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- One 60 inch TV with HDMI and VGA cables
- Eight chairs on wheels (Note: that eight people in this room is often tight; for more than eight attendees, a meeting room is suggested)
- Two fixed tables measuring 3 feet by 5 feet, placed in a long boardroom style
- Large whiteboard wall with whiteboard markers
- A window
- The room measures 9 ½ feet by 60 feet
- A Conference Phone (please request prior to event)
- Free Wi-Fi
Community Room
Available to book with the Jim Santy Auditorium
The Community Room, located on the 3rd floor, is best suited for events or meetings with attendance of 20-70 people, conference use, panel discussions, receptions, board meetings, community forums, etc. The Community Room is across the hall from the Jim Santy Auditorium; renters often book the Community Room at the same time if they are looking for a place to hold concessions, booths, book signings, or receptions.
The Community Room comes with no furniture pre-placed; renters have access to tables and chairs in the room next to the Community Room. Renters are responsible for setting up the room as they would like it for their event. Renters are encouraged to add time to their event for set up and tear down.
A free tech training is REQUIRED for the use of this room if you are planning to use the technology.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- Two 70 inch TVs with HDMI cables and two additional 50 inch TVs with HDMI cables. There is the capability of showing the same presentation on all four TVs.
- Apple TV
- Speaker system
- 80 chairs on wheels
- 20 tables measuring 3 feet by 5 feet
- Large windows with blinds
- The room measures 21 ½ feet by 60 feet
- A Conference Phone (please request prior to event)
- Free Wi-Fi
Jim Santy Auditorium
Large Theater & Event Venue
The Jim Santy Auditorium, located on the 3rd floor, is best suited for film screenings, large lectures or community forums, business retreats, conferences, etc. The Community Room, across the hall, is often rented in addition to the auditorium for large events that need space for receptions, concessions, etc. Please rent both rooms if this is needed for your event.
The hiring of an approved projectionist is required to use the technology for your rental. When confirming your reservation, you will receive an email with potential projectionist's contact information. It is the renters responsibility to hire the projectionist.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- 424 new seats with six spots for wheelchairs and 22 transfer arms, and varying width seats from 21”-24”
- Professional quality projection screen and curtains
- Projection from Blu-ray Player or Computer by HDMI or VGA cables
- Wired and wireless microphones
- Assisted hearing headphones
- Presentation clicker
- Mini Grand piano
- Large windows with curtains
- Free Wi-Fi
Rental Rates
| Room / Venue | Rate 1* | Rate 2* | Rate 3* |
|---|---|---|---|
| Meeting Rooms | No Charge | $25 per hour | $50 per hour |
| Conference Rooms | No Charge | $20 per hour | $40 per hour |
| Community Room | No Charge | $75 per hour | $150 per hour |
| Jim Santy Auditorium | No Charge | $95 per hour | $200 per hour |
Nonprofit Discount
Nonprofits receive a discount on one rental, once a month, to use a room (or multiple rooms for the same rental) for up to four hours, within business hours, at no charge.
*Rate 1
This rate applies to your rental if your event is free and open to the public. This rate applies if your rental is for groups such as book clubs, support groups, government institutions, Library/City partners, HOAs. Your event must be within the Library’s hours of operation (M-Th: 9am-8pm, F-Sat: 9am-5pm, Sun: 1-5p).
*Rate 2
This rate applies to your rental if your event is open to the public, but a fee is charged for entry. Or, if your event is closed to the public. Your event must be within the Library’s hours of operation (M-Th: 9am-8pm, F-Sat: 9am-5pm, Sun: 1-5p).
*Rate 3
This rate applies to your rental if your event is outside of the library’s operational hours (M-Th: 9am-8pm, F-Sat: 9am-5pm, Sun: 1-5p). Or, if your event promotes or solicits business. This includes businesses that offer a free initial service/consultation/presentation, and then later charges a fee or contacts attendees.