Tips when submitting your request:
- Requests for rooms must be made at least four days before your event and you can request reservations three months in advance.
- If you see a fee and don’t think your event should have one, please continue with your request as staff will make adjustments in the next step in the process.
- Room rentals before and after library hours (Mon – Thurs 9 am – 8 pm, Fri & Sat 9 am – 5 pm, Sun 1 pm – 5 pm) have a fee that will be assessed after your reservation is made.
- All rentals must be vacated and cleaned 15 minutes before the library closes unless you have an approved after hours reservation.
Meeting Rooms
Meeting Rooms 101, 201 and 301
Meeting Rooms are located on each floor (Room 101 is on the 1st floor, Room 201 is on the 2nd floor, Room 301 is on the 3rd floor). These medium-sized rooms are best utilized for events such as small classes, medium-sized business meetings or community gatherings between 1 – 16 people. These rooms also work well for meetings that require more privacy.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- One 70 inch TV with HDMI and VGA cables
- 20 chairs on wheels (Note: 16 chairs fit nicely at the tables; for more than 20 attendees the Community Room is suggested)
- Eight tables measuring 3 feet by 5 feet
- Counter with a small sink
- Large whiteboard wall with whiteboard markers
- Large windows with blinds
- The room measures 18 ½ feet by 23 ½ feet (Note: Room 301 is slightly smaller, measuring 18 ½ feet by 22 feet)
- A Conference Phone (please request prior to event)
- Free Wi-Fi
Conference Rooms
North & South Conference Rooms
Conference Rooms are located on the 2nd floor of the Library. The North Conference Room is available outside of library hours, but the South Conference Room is not. These smaller rooms are narrow with a long table and are best utilized for smaller meetings of 1 to 8 people. This room is great for the individual who needs to attend a meeting online or is looking for a more budget-friendly option for a private meeting.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- One 60 inch TV with HDMI and VGA cables
- Eight chairs on wheels (Note: that eight people in this room is often tight; for more than eight attendees, a meeting room is suggested)
- Two fixed tables measuring 3 feet by 5 feet, placed in a long boardroom style
- Large whiteboard wall with whiteboard markers
- A window
- The room measures 9 ½ feet by 60 feet
- A Conference Phone (please request prior to event)
- Free Wi-Fi
Community Room
Available to book with the Jim Santy Auditorium
The Community Room, located on the 3rd floor, is best suited for events or meetings with attendance of 20-70 people, conference use, panel discussions, receptions, board meetings, community forums, etc. The Community Room is across the hall from the Jim Santy Auditorium; renters often book the Community Room at the same time if they are looking for a place to hold concessions, booths, book signings, or receptions.
The Community Room comes with no furniture pre-placed; renters have access to tables and chairs in the room next to the Community Room. Renters are responsible for setting up the room as they would like it for their event. Renters are encouraged to add time to their event for set up and tear down.
A free tech training is REQUIRED for the use of this room if you are planning to use the technology.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- Two 70 inch TVs with HDMI cables with the capability and two additional 50 inch TVs with HDMI cables. There is the capability of showing the same presentation on all four TVs.
- Apple TV
- Speaker system
- 80 chairs on wheels
- 20 tables measuring 3 feet by 5 feet
- Large windows with blinds
- The room measures 21 ½ feet by 60 feet
- A Conference Phone (please request prior to event)
- Free Wi-Fi
Jim Santy Auditorium
The Santy Auditorium is currently available by contacting Jodie Peatross directly at Jodie.peatross@parkcity.org. A projectionist and their fees are required for auditorium rentals
Large Theater & Event Venue
The Jim Santy Auditorium, located on the 3rd floor, is best suited for film screenings, large lectures or community forums, business retreats, conferences, etc. The Community Room, across the hall, is often rented in addition to the auditorium for large events that need space for receptions, concessions, etc. Please rent both rooms if this is needed for your event.
The hiring of a projectionist (and potentially the projection booth) is required to use the technology for your rental.
We ask that our community help take care of the space by cleaning after any use. Cleaning includes taking out the garbage to the dumpster, wiping off tables and chairs, and vacuuming if needed. Please request cleaning supplies from staff if needed.
Amenities include:
- 424 new seats with six spots for wheelchairs and 22 transfer arms, and varying width seats from 21”-24”
- Professional quality projection screen and curtains
- Projection from Blu-ray Player or Computer by HDMI or VGA cables
- Wired and wireless microphones
- Assisted hearing headphones
- Presentation clicker
- Mini Grand piano
- Large windows with curtains
- Free Wi-Fi
Rental Rates
| Room / Venue | Rate 1* | Rate 2* | Rate 3* |
|---|---|---|---|
| Meeting Rooms | No Charge | $25 per hour | $50 per hour |
| Conference Rooms | No Charge | $20 per hour | $40 per hour |
| Community Room | No Charge | $75 per hour | $150 per hour |
| Jim Santy Auditorium | No Charge | $95 per hour | $200 per hour |
Nonprofit Discount
Nonprofits receive a discount on one rental, once a month, to use a room (or multiple rooms for the same rental) for up to four hours, within business hours, at no charge.
*Rate 1
This rate applies to your rental if your event is free and open to the public. This rate applies if your rental is for groups such as book clubs, support groups, government institutions, Library/City partners, HOAs. Your event must be within the Library’s hours of operation (M-Th: 9am-8pm, F-Sat: 9am-5pm, Sun: 1-5p).
*Rate 2
This rate applies to your rental if your event is open to the public, but a fee is charged for entry. Or, if your event is closed to the public. Your event must be within the Library’s hours of operation (M-Th: 9am-8pm, F-Sat: 9am-5pm, Sun: 1-5p).
*Rate 3
This rate applies to your rental if your event is outside of the library’s operational hours (M-Th: 9am-8pm, F-Sat: 9am-5pm, Sun: 1-5p). Or, if your event promotes or solicits business. This includes businesses that offer a free initial service/consultation/presentation, and then later charges a fee or contacts attendees.
FAQs
General
Jodie Peatross, Park City Library’s Community Engagement Assistant: Jodie.Peatross@ParkCity.org or 435-615-5607.
Yes, please use: http://parkcitylibrary.evanced.info/spaces/
See our Library Policies page 48.
The Room Rental Policy will be updated soon with our new operational hours. Please refer to our new hours when you are planning your event.
If you have a questions about room rental procedures and policies, please feel free to reach out to Jodie Peatross (Jodie.peatross@parkcity.org or 435-615-5607).
Making a Reservation and Payments
You can request a room between four days and six months from the current date.
- If you have just made the request online, please allow time for staff to review the request and adjust any fees before the request will be approved.
- Once your request has been approved by staff you can then log into your Spaces account to make the payment online.
The auto-populated fees are not always correct online. The fees will be assessed after your make the reservation request. Please move forward with your rental request and a staff member will review and adjust fees as needed.
Event Questions
- Yes. We ask that you follow our Golden Rule and make sure the room is left as clean or cleaner then it was left for you. This includes taking out all trash to the dumpster, wiping off tables, chairs, and counter, and vacuuming if needed by your vacate time. Please see the 1st floor desk for additional cleaning supplies if they are needed.
- If you have food delivered, please make arrangements to meet the delivery provider as library staff cannot accept any deliveries.
- Gas, charcoal grills, sternos, and open flames for cooking or other decorative elements are strictly prohibited inside the building. Renters are responsible for bringing their own electrical cords as needed.
- Alcohol needs to be approved. To request alcohol for your event please send a request via email to Jodie.peatross@parkcity.org when you make your reservation request. This will start the alcohol approval process.
- If alcohol is approved, renters are responsible for adhering to state liquor laws as set forth in the State Code and by the Utah Department of Alcoholic Beverage Control including obtaining permits as necessary. (https://abc.utah.gov/)
- In addition to cleaning expectations, if an event has alcohol it is required that all recycling is taken out at the end of the rental.
- The Library opens at 9 am Monday-Saturday and 1 pm on Sundays. If you make a rental request before opening hours there is a fee. The rate for use before library hours is rate 3.
- Early openings can usually be accommodated but depends on staff availability. Please move forward with making the early rental request and someone will reach out to you to set up the early entry details. Please note if you request your event to start on the opening hour for the day, there will not be a complimentary setup time. You will get your key at the 1st floor desk when we open the doors to the library.
- Yes, as long as you complete a required after-hours training. There is also an additional fee for time used after hours. This fee will be calculated in after you make your reservation request online.
- If you need an after-hours event please, move forward with the reservation request and a staff member will reach out to you to go over the after-hours details and fee changes. Please note the Library closes at 8 pm Monday through Thursday, 5 pm Friday and Saturday, and Sundays. The rentals are expected to be cleaned and vacated 15 minutes prior to these closing times unless an after hours event has been previously approved.
- Patrons need to make a reservation for the Santy Auditorium as usual through the Spaces reservation software. If you are only using the piano in the Santy, within business hours, fees can usually be waived with the understanding that piano use reservations may be canceled if another reservation is interested in the space. Please write in the reservation details that you are only using the piano. The fees will be adjusted, if appropriate after the room request is received.
- You need to make the reservation on Spaces at least 3 days in advance but no more than 2 weeks out for piano use.
- The priority for the auditorium goes to large events and films. If another request comes in you will be asked to change or cancel your reservation to accommodate the larger rental.
Parking
The Library is located in a residential area and parking is extremely limited. The Library and the Mawhinney parking lots are limited to three hours of free parking while the Library is open. (Mawhinney lot is located on the east side of Park Avenue, across the street from the Library.)
Please communicate to library staff prior to your event if you need parking permits for your event. As a courtesy, the Library may issue a limited number of parking passes for room rental events that are longer than three hours. It is the responsibility of the person who made the reservation to communicate that parking is limited and issue the number of permits provided to attendees. Note that parking permits do not guarantee that space is available.
Technology
- No, we do not have library staff available to set up or run technology for your event. We want your events to run smoothly and self-sufficiently so we are happy to offer tech trainings for you in any room, prior to your event.
- If you would like to use our technology please schedule this at least a week before your event. Please email Jodie.Peatross@ParkCity.org to schedule. (Note: A tech training is required for use of Santy and highly recommended in the Community Room.)
- Yes! With technology training, it is easy to do! A training is required or a projectionist can be hired.
- It is our goal to have events be self-sufficient and run smoothly as staff are not always available for assistance.
- A tech training allows you to use the auditorium’s in-house tech cage. The tech cage allows you to run the technology in the Santy without having to rent out the projection booth. The Tech cage allows you to use microphones, play a DVD or Blu-ray, and connect a laptop to the system using either a VGA or HDMI cord.
- If you are interested in the projection booth, please reach out to the Library to discuss the fee range and other needs. An approved projectionist is required.
- Projectionists have their own fees and renters must pay the projectionist directly. Please email Jodie.Peatross@parkcity.org for a list of approved projectionists.
- Renters can also hire a projectionist to run the in-house tech cage and not rent the projection booth.
Entry Hall and Patio Rentals
- These areas are available to rent only before and after the coffee shop and library’s operational hours. All other times we prioritize this space for the community to enjoy.
- If you are interested in this space during the day, we suggest renters consider using the Community Room.
Please email Jodie.Peatross@ParkCity.org as we suggest setting up a time to talk over the space or schedule a walkthrough.
The entry hall is what is considered the coffee shop area without access to the coffee shop’s counter and work areas. The patio is the cement patio directly outside of the coffee shop and does not include any grass areas.